Quick Steps in Outlook 2010

Quick Steps is a new feature in Microsoft Outlook 2010 that applies multiple actions at once to e-mail messages, helping you quickly and easily manage your mailbox. For example, if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task.

The Quick Steps included with Outlook 2010 can be customized. You also can create your own to make a Quick Steps gallery of mail actions you take most often.

To configure or change existing Quick Steps, do the following:

1. In Mail, on the Home tab, in the Quick Steps group, click the more arrow at the side of the Quick Steps box, and then click Manage Quick Steps.
   
2. In the Quick Step box, click the Quick Step that you want to change, then click Modify.
   
3. Under Actions, change or add the actions that you want this Quick Step to do.
   
4. If you want, in the Shortcut key box, click the keyboard shortcut you would like to assign to that Quick Step.
   
5. If you want to change the icon for a Quick Step, click the icon next to the Name box, click the icon that you want and click OK.
   

Create a Quick Step

1. In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click the Create New Quick Step.
   
2. Click an action type from the list or click Custom.
   
3. In the Name box, type a name for the new Quick Step.
   
4. Click the icon button next to the Name box, click on an icon and click OK.
   
5. Under Actions, choose an action that you want the Quick Step to do. Click Add Action for any additional actions.
   
6. To create a keyboard shortcut, in the Shortcut key box, click the keyboard shortcut that you want to assign.